Employers are advised to issue a letter to all staff members for any essential travel they make. Example letters to offer a job to a successful candidate and a pre-employment checklist for HR managers. It permits both full furlough and flexible furlough. The “new normal” will be different to what came before, and employees will understandably have lots of … If you're having problems using a document with your accessibility tools, please contact us for help . return to work. This checklist outlines key steps that should be taken when managing the return of staff to work following the UK lockdown. Employers in Scotland and Wales can also use this letter. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). Become a Pro Member Free Sign Up. Example letters, forms, policies and HR documents for employers and HR managers to download and adapt for their own workplace. This document should be distributed to all staff before they commence a period of homeworking. Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. For giving an employee a warning or dismissal at the end of a disciplinary procedure. The letter also outlines the dates of the period of non-work and has options to explain the payment employees can expect to receive during this time. It also outlines circumstances in which the remaining 1.6 weeks of statutory leave, alongside any contractual leave, may also be carried over. To: Our Valued Employees Subject: COVID-19: Keeping Our Workplace Safe As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to … Use this letter to let employees know that there will be a period of lay-off or short-time working and what the implications for employees. Guidance for Employers and Workers . Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. Template letters to confirm an employee's Shared Parental Leave (SPL). It outlines all steps that have been taken to ensure their safety, including cleaning and social distancing measures in place. To complete before employing a successful job applicant. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. © 2020 - Croner Group Limited. To record employees' absence and lateness. This policy outlines steps that the company will take to respond to a coronavirus outbreak and expectations placed upon employees to try and minimise potential implications of its spreading. No Credit card required. Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. Find out more about furloughing your employees. Contracts, hours and pay. If you need the letters in a different format, or you cannot download them, email digital@acas.org.uk. This period of furlough will not be their first and assumes that they have been furloughed before, then brought back to work, and are now to be furloughed again. Coronavirus 2019 (COVID-19) Resources for Employers and Workers. It will now operate on the basis of a minimum 20% working hours paid by the employer; 5% of unworked hours paid by the employer to a maximum of £125 per month and a Government contribution of 61.67% of unworked hours to a maximum of £1,541.75 per month. All rights reserved. Easily Editable & Printable. This letter informs staff that they can take annual leave whilst on furlough and outlines that they will be paid in full for this time. Free Coronavirus COVID … Where the notice pay is protected, the employee will receive full pay during the statutory notice period and then revert to the contractual position during any longer contractual notice period. Employees who travel are encouraged to check out travel advisories from the CDC website and follow the recommendation for each country. This letter can be used to postpone an agreed start date with a  newly recruited employee because of the impact of coronavirus. Families First Coronavirus Response Act Request Form. There are also specific terms included as a result of the 2020 coronavirus outbreak. It informs the employee that the Job Support Scheme has been postponed and, therefore, their unworked hours in November, and for as long as the extended JRS will be in place, or until business circumstances change, will be classed as furlough under the JRS. It outlines the terms and conditions of their homeworking arrangement alongside confirming that the organisation reserves the right to cancel this arrangement at any time. For telling employees they're at risk of redundancy, invited to a consultation meeting or being made redundant. COVID-19 Letter Templates (35) COVID-19 Poster (22) COVID-19 Social Media (31) COVID-19 Unemployment (13) File Formats. Did you get the information you need from this page. This means that you have the right to reasonable adjustments, which you could argue should include allowing you to work from home, although again this is untested in relation to COVID-19. Unless the original furlough agreement allows for furlough to continue even when the employer is not claiming from the JRS i.e. This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and procedures it will follow to fulfil this responsibility. This letter should be used only after employers have discussed flexible furlough with the employee. Furlough is a type of leave for employees or workers to stop work temporarily during the coronavirus (COVID-19) pandemic. Everyone is Feeling the Pain of COVID-19. This letter can be used where the employer has no work to offer the employee during the notice period and decides to implement a period of garden leave until the termination date. This letter should be used to reach an agreement with the employee to go on flexible furlough i.e. This letter should be used only after the employer has discussed furlough with the employee. It permits both full furlough and flexible furlough. For making an employee's disciplinary record. This letter confirms to an employee who has continued their flexible furlough since 1 November 2020 that furlough is continuing. furlough and claiming from the JRS are not inextricably linked, or unless the employer undertakes a separate agreement to furlough the employee on payment terms to be agreed, the employee can no longer remain on furlough. Employers should not require a COVID-19 test result or a healthcare provider’s note for employees who are sick to validate their illness, qualify for sick leave, or to return to work. If there is no contractual right to extend the probationary period, it is advisable to obtain the employee’s agreement to the extension, and the letter includes an option for this. It also reaffirms that this is a temporary measure and that whilst the Company will aim to be accommodating, it should not be seen as a permanent solution to situations involving dependants such as the 2020 coronavirus school closures. Employers can use their coronavirus specific risk assessments to assist in their decision-making process, considering the factors referred to above, including the feasibility of implementing social distancing and local outbreaks (if any). Note - this letter was updated on 21 July 2020 to include an optional clause on why the company does not believe homeworking is sustainable. This letter should be distributed to employees following the change to the rules on working from home in England announced by the Prime Minister on 22 September. Download Coronavirus (COVID-19) information for employers as Word - 144 KB, 5 pages We aim to provide documents in an accessible format. Template Form 2 – Notice about entitlement to parental leave [DOCX 22KB] Notice It should only be used in line with current government coronavirus guidelines surrounding coming into the workplace in the company's specific sector; as of December 2020, this remains to work from home if you can across the UK. As per guidance published on 22 October, the Scheme will no longer operate with a £2,100 monthly Government grant cap. Employees are expected to notify their supervisor immediately if they are unable to work. This letter can be given to employees who are still to attend the workplace in accordance with the Regulations accompanying the national restrictions in England announced by the Prime Minister on 4 January 2021. This letter confirms to an employee who the company has not been able to offer any work to since 31 October 2020 that their furlough has continued. - this policy has been updated with additional information in light of the 2020 coronavirus outbreak. It also specifies that these measures are temporary and will be reassessed as the coronavirus situation continues. General practice Primary care This policy outlines procedure for letting staff work from multiple locations, such as from home. For arranging a disciplinary hearing that could lead to a warning or dismissal. For employers and employees to use when setting up working from home. Example procedures for employers to use and adapt. This letter tells an applicant of all social distancing measures that have been put in place to ensure the safety of everyone concerned whilst they are being interviewed, including whether it should be done remotely. This letter should be used only after employers have discussed the change with the employee. Templates for the written terms of an employment contract ('written statement'). Accordingly, employers will be able to obtain a higher wage grant. This letter should be used where an employee was on furlough running up to the end of October 2020 where it was envisaged that furlough would end on 31 October 2020 because that is when the Scheme was meant to close. Example letters to confirm a disciplinary appeal meeting and to give an appeal outcome. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from your employees external icon to verify that they are healthy and able to return to work. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home. This letter can be used to deny a request to be placed on furlough by an employee as there is no reduction in work. to cease work in order for the employer to furlough them under the extended JRS. It also provides options to list any additional steps taken in response to any particular issues raised by staff, alongside confirmation as to whether they will be required back at work or whether they can stay away for now. This letter outlines that whilst every effort will be taken to let staff take their annual leave in the current leave year, they may also be able to carry four weeks over in line with the new law on annual leave. This letter is to inform an employee of the new time and place of a disciplinary hearing that was postponed by the company due to the Covid-19 outbreak. Employment contracts; Job applications and hiring; Pay and wages; Working hours; Redundancy ; Informing and consulting employees; Holiday, sickness and leave. Available in A4 & US Sizes. Main navigation Advice. It details the statutory right alongside notification procedures and reminds staff that this is a short-term solution. Coronavirus Memo To Employees. Employers should encourage employees to take a free online course on COVID-19 etiquette. This COVID-19 Liability Release Waiver Template is the quick consent form that you can use for your clients or customers. It also confirms whether they will receive statutory sick pay during this time. This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put them on flexible furlough i.e. It also confirms the payment arrangements that apply under the JRS. The Job Retention Scheme was originally intended to close on 31 October 2020, however, it has been extended to run until the end of March 2021. This letter should be used only after employers have discussed the change with the employee. This letter can be used where the employer has no work to offer the employee during the notice period and decides to implement a period of lay off until the termination date. File. Download There have been reports of workers in the food supply chain (including feed) being stopped by police when travelling for work purposes. This letter provides an option for employees to agree to be furloughed under the Job Retention Scheme until the end of October, alongside being placed on the Job Support Scheme from 1 November onwards. It provides two options to cover circumstances where the details of the working hours are known; and also where they are not known at this point but will be notified in advance to the employee. To plan a disciplinary or grievance investigation and report findings. New Resources. Note - this has been updated with additional information as a result of the 2020 coronavirus outbreak. Our free Return to Work Letter Form lets you quickly generate professional return to work letters to send to your employer. This is designed to prevent two separate letters having to be distributed due to the furlough scheme ending on 31 October. Coronavirus (COVID-19): latest advice for employers and employees. To access this resource log in or Subscribe to Core. You will receive certain layoff … Templated Letter to Essential Employees. To ask an employee's doctor about their fitness for work. Organisations who have not yet started the process of Job Support Scheme (Closed) participation do not need this letter. furlough, self-isolation, shielding. This letter can be used to withdraw a job offer because of the impact of coronavirus. Where notice pay is not protected, the employee will receive statutory guarantee pay only. This letter is for use to access the ‘original’ Job Support Scheme following a discussion with employees over use of the scheme. Log in. This letter outlines that an employee is considered to be on time off for dependants and provides options to be sent either during the time off or after they have returned to work. For starting, extending or ending 'furlough' (an agreement to stop work temporarily during coronavirus). This letter should be used to reach an agreement with the employee to go on full furlough i.e. Emergency protocol business continuity policy, Temporary homeworking policy during coronavirus emergency, COVID-19 general workplace safety risk assessment, Record of returning to the workplace after lockdown, Returning to work after lockdown checklist, Lay-off and short-time working contract clause, Trusted by over 2000 HR specialists around the United Kingdom, Marriage and civil partnership discrimination, Information and consultation on collective redundancies, Information and consultation on health safety, Right to time off for those with dependants, R (Pathan) v Secretary of State for Home Department - Immigration sponsorship, Tai Tarian Ltd v Howell Wyn Christie - Unfair dismissal: reasonable response, Miah v Axis Security - Employment tribunal: claim time limits, NUPFC v Certification Officer - Trade Union recognition: foster carers, Bannerman v Euroscot Engineering Ltd - Employment status: control, All Answers Ltd v Wain & Radulovska - Proving disability, Family friendly and flexible working rights, CC of Leicestershire Police v Hextall – Indirect sex discrimination: Shared parental leave, Forde v Flextronics International - Fair capability dismissal, HMRC v Ant Marketing Ltd - Minimum wage: deductions from wages, Francis–McGann v West Atlantic UK Ltd – Employment references, Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak.docx, Letter to amend start and finish times due to shift staggering.docx, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed)_0.docx, Letter confirming a period of time off for dependants.docx, Letter rescheduling a disciplinary hearing due to Covid-19.docx, Letter confirming office working will continue.docx, Letter to extend probationary period due to coronavirus.docx, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx, Letter to employees setting out position on absence and pay etc due to Coronavirus_2.docx, Letter advising that a temporary period of homeworking is to continue.docx, Letter advising on temporary homeworking arrangement due to further govt measures.docx, Letter to suspend disciplinary procedure due to furlough.docx, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed.docx, Letter seeking agreement to lay off or short time working where no contractual right exists.docx, Letter confirming carry over of annual leave into the next leave year.docx, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education.docx, Letter to agree to the Job Support Scheme (Open)_0.docx, Letter to place shielding employee on furlough.docx, Letter to confirm full furlough will continue from November 2020.docx, Letter confirming a period of lay off or short time working.docx, Letter inviting an applicant to an interview with Covid-19 social distancing measures in place_1.docx, Letter for key worker to produce when asked for reason for travel.docx, Letter to agree flexible furlough (November 2020 onwards).docx, Letter to place employee on further period of furlough.docx, Letter to confirm flexible furlough will continue from November 2020.docx, Letter informing staff that the workplace is to reopen and safety provisions in place.docx, Letter to place employee on full furlough (November 2020 onwards).docx, Letter to respond to annual leave request during furlough.docx, Letter to place employee on lay off during notice period_0.docx, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases.docx, Letter to staff who refuse to return to work due to Covid-19 concerns.docx, Letter to require employee to take annual leave during furlough.docx, Letter to confirm garden leave for employee on notice.docx, Letter to advise employees to shield_1.docx, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements.docx, Letter to send to employee unwilling or reluctant to return to workplace.docx, Letter to agree to Job Support Scheme (Closed)_0.docx, Letter to recall employee to the workplace due to easing or lifting of lockdown.docx, Letter informing employees that they can take annual leave during furlough.docx, Letter to extend a period of furlough.docx, Letter to agree to Job Support Scheme (Closed) under revised Scheme pay arrangements.docx, Letter of eligibility that employee cannot work from home.docx, Letter to agree to both JRS furlough and Job Support Scheme (Closed).docx, Placing staff on agile working policy_1.docx, Policy on controlling the risks of infectious diseases in the workplace.docx, Emergency protocol business continuity plan_0.docx, Temporary Homeworking Policy during Coronavirus emergency.docx, Covid-19 general workplace safety risk assessment — completed example.docx, Record of returning to the workplace after lockdown conversation_1.docx, Returning to work after lockdown checklist.docx, Contract clause on lay-off and short-time working.docx. 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